Lotusphere 2009 registration pricing

Registration Pricing
The pricing structure is easy and all-inclusive-the earlier you register, the more you save. The price includes five full conference days, with breakfast and lunch daily, and no add-on fees for anything other than certification testing. Register Today!

Rates and Dates:

Until Nov. 7th, the fee is $1,895 USD. This is the lowest individual fee available.

• On November 8th, the fee will increase to $2,095 USD.
• And on January 16th, the full conference fee of $2,295 USD will apply.

Back Again for 2009! Large Group Discount
If you have 20 or more people attending from your company, there is special pricing of $1,795.00 USD per person. On December 10th, we will review the total number of registrations received from your company. Organizers will qualify the registrations based on company name and the email address that was submitted as part of each completed registration form. (Please be sure to use your corporate contact information when registering.)

• If they have received the minimum of twenty (20) registrations required, you will be eligible for the discount fee and no further action is needed.
• If your company does not reach the minimum of twenty (20) people, each person will be charged the difference between $1795 and the registration fee that was applicable at the time the registration was submitted (see Rates and Dates).

Any additional registration(s) received from your company after Dec. 10th, will be charged the registration rate of $2,095. The Large Group Discount pricing cannot be combined with any further discounts.

You may register online using the special Large Group registration form. Or if you prefer, you may register by downloading a hard copy of the registration (PDF, 76KB) form.

Conference hotel rates and policies

A number of hotels in the Walt Disney World area offer discounted room rates for Lotusphere 2009 attendees. As a conference attendee, you'll save when you stay at one of the hotels listed below. Please be sure to read the hotel policies carefully. We encourage you to make your Lotusphere 2009 hotel reservations before Dec. 19, 2008. Room inventory may become limited after this date. The deadline for Experient Housing to process reservations, changes, and cancellations is Jan. 8, 2009. Beginning on Jan. 9, 2009, you may contact the hotels directly to make new reservations, changes and/or cancellations. Please note that the Lotusphere attendee rates may no longer be available at these hotels after Jan. 8, 2009. All rates listed are in US dollars. Make your hotel reservation today.

Additional fees may apply if there are more than two people in a room. The four hotels above require a one-night room and tax deposit (see hotel policies).
The Walt Disney World Swan and Dolphin, and Disney's Yacht & Beach Club Resorts are within walking distance of the conference meeting space. Conference sessions take place within the Walt Disney World Swan and Dolphin and Disney's Yacht and Beach Club Resorts Convention Center. The other hotels listed above are on the Lotusphere 2009 intra-conference hotel shuttle, which is complimentary and runs on a published schedule. There will not be any scheduled shuttle transportation at Lotusphere to/from any hotels that are not listed above.

Lotusphere 2009 Hotel Policies

Hotel Reservation Policy: There is no minimum stay required.
Hotel Deposit Policy: Credit card guarantee at time of booking. Hotels may charge one night's room and tax starting Jan. 5, 2009.
Hotel Cancellation Policy: All reservations canceled within five days of scheduled arrival will result in forfeiture of the full deposit.
Group Reservations: The Experient Housing online hotel reservation system can accommodate up to and including 10 reservations from a particular company. If you wish to reserve a block of more than 10 rooms, you may submit a request in writing by downloading the housing form (PDF, 32KB) and faxing it to 800-521-6017 or 847-996-5851 or via e-mail at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it . No phone requests will be processed for group reservations; requests must be made via e-mail or fax. All such requests will be processed based on availability and in the order in which they are received.
Waiting Lists: Please contact Experient Housing at 800-974-9833 or 847-996-5882 or via e-mail at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it for further information on the possibility of being placed on a waiting list.

Applicable policies will be reiterated on your hotel reservation confirmation that you will receive after you make a hotel reservation for Lotusphere 2009 through Experient Housing.

Getting Around at Lotusphere

Save on Airport Ground Transportation
Mears Transportation is offering Lotusphere 2009 attendees a discounted rate of $29 round-trip for shuttle service between the Orlando International Airport and the Walt Disney World Swan and Dolphin. The Mears Transportation shuttle service leaves the airport every 30 minutes. Mears Transportation booths are located on the baggage claim level of each airline terminal. You do not need to make a reservation for your trip from the airport to your hotel, but you will need to make a reservation for your return trip back to the Orlando International Airport. You may make the return reservation by calling (407) 423-5566. When utilizing the website link for the discounted airport shuttle service, round trip reservations can be made.

Download the Mears discount coupon (304KB)

Complimentary Airport Shuttle Transportation to/from Disney Resorts
Disney's Magical Express will provide complimentary shuttle transportation to Disney's Yacht & Beach Club Resorts, Disney's Port Orleans Riverside Resort, and Disney's All Star Sports Resort but only with a reservation made in advance. If you made your hotel reservation through Experient Housing, you will receive a Disney hotel confirmation email during the week of January 5th that will contain further instructions to make your transportation reservations direct with Disney.

Conference Shuttles
Conference shuttles make getting around at Lotusphere easy. Complimentary scheduled conference shuttle service will take you from all Lotusphere-designated conference hotels to the Walt Disney World Dolphin. And, for your added convenience, scheduled inter-conference hotel shuttle service will be available between the Walt Disney World Swan and Dolphin hotels and Disney's Yacht & Beach Club Resorts Convention Center. In addition, scheduled shuttle service will be available between the Dolphin and an auxiliary parking lot designated for Lotusphere attendees. If you are driving during the conference, please note that parking at the Dolphin will be permitted only for those who are staying there with a parking fee of $9 per day. "In-and-out" access is not permitted--you will be charged each time you enter the lot.

If you are staying elsewhere, you must utilize the auxiliary parking lot.
For Lotusphere attendees who choose to drive their own vehicles and are not overnight guests at the WDW Swan and Dolphin, auxillary parking will be available. The exact location will be updated in the coming weeks. Shuttle service between the auxillary lot and the WDW Dolphin will be provided daily on a set schedule published in your on-site conference materials.

International attendees

If traveling from abroad, visit the U.S. Department of State Web site at http://travel.state.gov/ for specific information on how to prepare for your travel as it pertains to the format of documentation you need to present.

Registration:

http://www-01.ibm.com/software/lotus/events/lotusphere2009/register.html