Partner TechTip: The Paperless Audit Can Be Reality PDF Print E-mail
Tips & Techniques - System Administration
Written by Tom Huntington   
Friday, 15 October 2010 00:00

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Help/Systems develops, markets, and supports automated operations and business intelligence software for the IBM System i. We devote 100% of our research and development to operations automation and business intelligence for System i computers, so we always will be here for the System i user.


Tired of manually filling out the audit log?


Do you spend time each day filling out logs to prove to auditors that you have looked at a system report? Do you spend time entering details into a spreadsheet about reports you reviewed? Do you file these reports and then have trouble retrieving them?


Electronic retrieval is best. For example, we previously used a 3995 optical device; today, we use tape or virtual tape. Robot/REPORTS works with many different storage formats, including 3995 optical devices and virtual tape. You can archive your reports by saving them to a save file and then saving them to tape or virtual tape.


Auditors often ask you to prove that you review daily reports and to provide evidence that you document issues related to security, performance, monitoring, change control, and more. The Robot/REPORTS Browser Interface helps you review Good Morning reports from your other Help/Systems products (see Figure 1).



Figure 1: Use the Robot/REPORTS Browser Interface to review Good Morning reports from multiple products. (Click images to enlarge.)


As you review the reports, you can use Robot/REPORTS to place electronic notes in each report to prove to your auditor that you reviewed it (see Figure 2). The best part—your notes are archived with the report.



Figure 2: Robot/REPORTS allows you to include electronic notes.


Six months later, when an auditor arrives, you can view a list of reports and retrieve a specific report from your save file, tape, or virtual tape archive. Robot/REPORTS displays your reports and their archive status in a Web browser (see Figure 3). Robot/REPORTS makes it easy to present information to an auditor.



Figure 3: Retrieve a report for the auditor using the Robot/REPORTS Browser Interface.


Join the paperless audit revolution and use Robot/REPORTS to reduce printing and eliminate lost reports. Try Robot/REPORTS free for 30 days and see how you'll save money while you reduce and organize your printed output. And check out Help/Systems' other offerings in the MC Showcase Buyer's Guide.


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Tom Huntington
About the Author:

Tom Huntington is Vice President of Technical Services for Help/Systems, Inc. Contact Tom at 952.563.1606 or at


See Tom Huntington's blog at


Last Updated on Tuesday, 12 October 2010 11:07
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