|Benefits of Mobile Document Management|
|Networking - Wireless / Mobile|
|Written by Brian Smith|
|Monday, 30 July 2012 00:00|
Don't let the competition get a leg up on you.
Document management has gone mobile. Professionals in growing numbers have gained the ability to search, review, sort, and manage their documents from their mobile devices. Here are some of the reasons that businesses across all industries are seeking to make these capabilities available to their employees and why you should too.
Similar to mobile access to email, increased access to documents on your network helps users complete tasks sooner, close deals faster, and serve clients better when they're not at their desk or workstation. Increased access to documents also prevents business from slowing down due to information or document inaccessibility.
Because most developers do not charge extra for mobile functionality and professionals already have the necessary hardware—namely, a mobile device—the costs of launching this functionality are typically low. Of course, once you factor in productivity gains, any cash outlay should be offset quickly.
Address the Needs of Tablet-Carrying Employees
Mobile document management enables tablet-carrying employees to securely access the documents they need from the mobile device they rely upon.
Enable Mobile Workers
By nature of being remote, mobile workers often have additional hurdles and challenges accessing business systems and secured documents from outside the corporate walls. With mobile document management capabilities, users won't have to keep guessing what documents they need to bring with them outside of the office. When at a remote site, if a user needs to see a contract, an invoice, a PO, etc., they can bring it up wherever they are.
Assist Logistics and Distribution Professionals
Mobile applications automate processes and often save time by allowing users to manage documents and signatures associated with deliveries and collections in real time.
Automate Workflow and Enhance Collaboration
When accessibility is improved, documents can be viewed, shared, and securely stored with greater speed and ease. This provides more time and opportunity for personnel to collaborate on business. It also helps them conduct workflow routines in less time, which saves money. For example, if users are away from their desks and they need to pull up a contract, an invoice, a PO, or other document, they can view it right from where they are sitting. Or if they are part of workflow-related processes, they can review, approve, deny, etc., just as they would in their normal routine, but they do so remotely from their mobile device.
Improve Access to Information in Your ERP
Best-in-class mobile document management solutions create a secure bridge to the information that resides in business applications like an ERP. Users are then able to enjoy fast access to documents/company information from any location.
Business documents are better secured when using the framework and processes that mobile document management solutions provide. Mobile document management helps eliminate non-secure practices like downloading documents to desktops or tablet workspaces, or printing them out on paper. What's more, IT can more efficiently secure, track, and audit business files both in and out of the office.
Create documents with a mobile device by utilizing the built-in camera. Whether it's a signed invoice or interesting article in the press, users can turn it into a digital document with a mobile device immediately and upload it to a central document management repository for storage or circulate it with workflow.
The Time Is Now
Experts agree: It's only a matter of time before your competition implements mobile document management and gains an advantage through the benefits it provides, so the time to start exploring and implementing mobile document management capabilities is now.
|Last Updated on Friday, 27 July 2012 13:12|