Query Manager Made Simple

IBM i (OS/400, i5/OS)
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Does this scenario sound familiar? Your company has a few super-users who have created oodles of custom reports using Query/400. Now they want these reports made available to other users or run as part of your nightly processing. Did I mention that they want to be able to enter selections for date range or other criteria each time the report is run? If you’ve come across such a situation, you know your options. You write an RPG program to replace the query; put the query itself on a menu, using RUNQRY with the RCDSLT(*YES) option so that the record-selections screen is displayed before running the query; or lock the person who wrote the query in a closet and throw away the key.

Each one of these options has drawbacks. If you write an RPG program, it may take days to replace a query that took someone only minutes to create. Using RCDSLT(*YES) is less time consuming; however, the record selection screen can often be awkward and doesn’t allow for any type of validation. In addition, the query runs interactively, which can be a major drain on your system’s resources. As for the last option, that could involve jail time and would waste valuable closet space.

There is another option. Query Management gives you the flexibility of an RPG program and, with the addition of DB2 UDB for AS/400 Query Manager, is as easy to use as Query/400. Query Management is included as a component of OS/400 and gives you a set of commands that can be used to run, create, or retrieve source for Query Management objects. DB2 UDB for AS/400 Query Manager, on the other hand, is a separately licensed program product that provides a more user-friendly interface to Query Management objects. It allows you to customize Query Management queries using standard SQL commands. You can also pass parameters to a Query Management query, so you can create a front-end to prompt for selection criteria, then submit the report to batch with that selection criteria.

However, there are drawbacks to using Query Management queries. For example, you can’t do outer joins—that is, a query where you want all records from your primary file, regardless of whether or not matching records exist in your secondary files. But the pros far outweigh the cons, and after reading this article, you’ll see why.

Query Manager Basics

Before creating a report using Query Manager, take a look at the components of a Query Manager report. The two basic parts of a report in Query Manager are the Query Management query, which describes your data, and the Query Management form, which

formats the report. The Query Management query itself is basically an SQL statement that defines what data appears on the report and the file, or files, containing this data. The Query Management form defines page formatting, such as page headings, column headings, column formatting, subtotals, groupings, and level-break text. Think of the Query Management query as the right side of the brain and the Query Management form as the left side. Now that you have a good picture of what makes up Query Manager, you can start building reports with Query Manager.

Morphing Query/400 Queries

One of the great things about Query Management is that you can easily convert a Query/400 query definition into a Query Management query and/or a Query Management report form. To follow along with the examples in this article, you should first create two source physical files: QQMQRYSRC and QQMFORMSRC. Be sure to replace the default source file record length of 92 with a record length of 91. This will prevent the Query Management commands from returning a warning message when they are used. These files will be used to store the source members for your Query Manager objects. You will also want to select a Query/400 definition to work with.

Converting a Query/400 object is a four-step process. The first step is to retrieve the source for the Query Management query by using the Retrieve Query Management Query (RTVQMQRY) command. This command extracts SQL source for a Query Management query from your Query/400 query definition into a source file. The key is to specify *YES for the Allow Information from QRYDFN (ALWQRYDFN) command. Type the following command:


QMQRY(yourlib/qryname) +



The second step is to retrieve the form for this query into a source file by using the Retrieve Query Management Form (RTVQMFORM) command. Enter the command like this:


QMFORM(yourlib/qryname) +



The third step is to create the Query Manager query by using the Create Query Management Query (CRTQMQRY) command, which should look like this:


QMQRY(yourlib/qryname) +


The fourth and final step is to create the Query Management form by using the Create Query Management Form command(CRTQMFORM). That command should look like this:


QMFORM(yourlib/qryname) +


That is all that’s required to convert a Query/400 query definition into a Query Manager report. Now I’ll explain how to work with these objects in Query Manager.

Working with Query Manager Queries

As I mentioned, you could create Query Manager objects by creating the source code, but an easier way is with the Start Query Manager (STRQM) command. Figure 1 (page 79) shows the main menu for DB2 for AS/400 Query Manager. Option 1 allows you to display and modify a Query Manager query. (Remember that the Query Manager query defines what appears on the report, while the Query Manager report form defines formatting.) The screen displayed in Figure 1 shows all Query Manager query objects in the current library. The TYPE field shows either SQL or PROMPT. The difference between these two is that a PROMPTED QM query uses prompts to guide query definitions where SQL statements define a QM query.

When creating new Query Manager queries from this screen, you are probably better off creating them in PROMPT mode. It’s simpler to create a query this way, and you can convert a prompted Query Manager query to SQL by taking option 10. For now, look for the Query Manager query you created earlier from your converted Query/400 query, and take option 2. The screen displayed will look similar to the SEU editing panel, and contain the converted SQL code from your original query definition. Pressing F15 from this screen will check the syntax of your SQL code. Pressing F5 will display a prompt where you specify a Query Manager report form and whether to run the query interactively or in batch.

You can also pass parameters to a Query Manager query. In the example shown in Figure 2, at line 10, the WHERE clause contains the parameters &INVOICE and &CONM. Exit the Edit Query screen by pressing F3. Then press F12 to go back out to the Query Manager menu screen.

Query Manager Report Forms

To Work with Query Manager report forms, take option 2 from the main screen of DB2 Query Manager for AS/400. Now locate the form you created earlier, and type option 2 to edit. The resulting screen is similar to that of Query/400 but has a few more bells and whistles. Type a 1 next to Edit column formatting. Here you define column attributes, including field size, edit codes, and column headings. Press F12 to go back to the previous screen, and type a 1 next to Edit page heading. This screen allows you to define headings for your report. This is one of the areas where Query Manager is more flexible than Query/400. On this screen, you can not only define static text and page number or date and time information, but you can also grab data from your query and display it in the page heading. This is done by referencing the column (field) from the Edit column formatting screen in the format &col, where col represents a field name. You can also define multiple lines of page-heading text to appear on the report. (I’ll cover this later.)

For now, press F12 to go pack to the previous screen. Edit page footing works the same way as the previous option, except that the information entered is printed at the bottom of each page. Edit final text allows you to define what text to print at the end of the report. This feature is similar to Edit page heading/footing but supports page-number or date/time information.

The Edit break text option can only be used if you have one or more break levels defined on your report. Break levels are defined on the Edit column formatting screen by entering a value from BREAK1 (highest level) through BREAK6 in the usage column. Once you have defined break levels, you can specify heading and footing text to appear before or after each level break on the report. The break heading/footing options allow flexibility in printing column data, with the added bonus of being able to skip to a new page before the heading or after the footing, as well as optionally reprinting the column headings. These options allow you to customize the look of your Query Manager report.

Finally, formatting options allow you to specify line spacing, separators, column headings, and break text.

Separators appear on the report as a series of equal sign (=) characters. Now that you have examined each section of the Query Manager report, you can put it all to use.

Putting It All Together

To follow the example in this article, go to the Midrange Computing Web site ( and download the code associated with this article. In this example, you will use Query Manager to create a customer invoice form. To do this, you need to create three files: a customer master (CUSTMAST) file, an invoice header (INVHDR) file, and an invoice detail (INVDTL) file. To create these files, put the SQL code from the member called CRTFILES into a source file named QSQLSRC. Now compile the CL program CTF001CL using the Create CL Program (CRTCLPGM) command:


PGM(libname/CTF001CL) +


Next, type CALL CTF001CL PARM(yourlib), where yourlib is the library that contains the QSQLSRC file you created.

Now copy the source member INVOICEQMQ to your QQMQRYSRC file and copy INVOICEQMF to your QQMFORMSRC file. Create the Query Manager query INVOICEQMQ and the INVOICEQMF form by typing the following commands:






Next, look at the Query Manager query and form. Type STRQM to bring up the Query Manager/400 main menu. Enter option 1 to display the Work with Query Manager Queries screen. Use option 2 on this screen to modify the design of the INVOICEQMQ query. You will be presented with an editor screen similar to that of SEU. The SQL code displayed joins the invoice-header, detail, and customer-master files.

Notice that the final field selected is &CONM AS COMPNAME. This creates a parameter that allows you to pass a company name to the query that displays on the top of the report form. You’ll also notice that the WHERE clause contains the condition WHERE (INV# = &INVOICE). This creates a parameter called INVOICE, which allows us to specify the invoice number that is printed.

Pressing F5 prompts for any parameters used and displays the results of the SQL statements. You must enclose text fields like the company name in single quote (‘) characters when prompted or when supplying the values through the SETVAR parameter on the STRQMQRY command. If not, Query Manager will mistake the value as a field name and an error will be returned. In my example, when prompted for INVOICE, enter a number from 99 to 102 to display sample invoice data created with by the CTF001CL program.

Press F3 to exit this display, then press F12 to return to the main menu of Query Manager/400. Take option 2 to show the Work with Query Manager Report Forms display. Place a 2 in the option field next to the form named INVOICEQMF to modify the design of the invoice form.

Now take option 1 to edit the column formatting. You will notice that the customer name and address fields have the usage keyword OMIT. This prevents these fields from printing on every line of the printed output but allows access to these fields for printing on the page heading. The invoice quantity (INVQTY) and invoice amount (INVAMT) fields have their usage keywords set to SUM, which causes summaries to be displayed for these fields at the end of each invoice. Press F12 to return to the Select Report Format prompt.

Place a 1 next to the Edit Page Headings option. You’ll notice that you are able to define multiple lines of text that display the customer name and address in addition to the invoice number, invoice date, and other header information. These can be left-justified, right-justified, or centered, which really allows you to customize the page headings. The number of text lines used for the page headings is limited only by the size of the printed page. Refer to the columns from a Query Manager query using an ampersand (&) followed by the column number. The column number should match the sequence shown on the column formatting display. Press F12 to exit this screen.

Next, place a 1 next to the Edit final text option. Blank lines before is set to BOTTOM. This causes the total values to print at the bottom of the page. Press F12 to exit, and continue to press F3 until you return to a command prompt.

Now that you have examined the objects, try printing the invoice. Use the Start Query Management Query (STRQMQRY) command:









The CL program PIN001CL, on the Midrange Computing Web site, prints a sample invoice. To run this program, type CALL PIN001CL PARM(101). The parameter supplied is the invoice number. Your printed output should resemble the invoice shown in Figure 3 (page 81). That is all that’s required to generate an invoice from Query Manager/400.

More Powerful Queries

It’s easy to convert a Query/400 query definition into Query Manager. Query Manager’s flexibility makes it almost as capable as an RPG program for reports. The more you explore Query Manager, the more you will be amazed at what you can do.

The next time you must generate a custom report, consider using Query Manager instead of an RPG program or Query/400. Query Manager will help you to better manage your queries—and your time.


• DB2 for AS/400 Query Manager Use (SC41-5212-01)
• DB2 UDB for AS/400 Query Management Programming (SC41-5703-01)

Query_Manager_Made_Simple06-00.png 545x294

Figure 1: Type STRQM to access the main menu of DB2 for AS/400 Query Manager.

H QM4 05 Q 01 E V W E R 01 03 01/03/12 12:59
V 1001 050 Sample Invoice QM Query











Figure 2: This is sample source for a Query Management query.



1600 Pennsylvania Avenue INVOICE #: 101

Washington, DC 11111 INVOICE DATE: 3,172,000

PHONE: (800)555-1212

Line # Item Description Qty. Price/EA Line Amount


1 WIDGETS-8 INCH 12.00 2.00 24.0000

2 FREIGHT 1.00 5.75 5.7500

====== =============

13.00 29.7500

Figure 3: The Query Manager report form INVOICEQMF creates an invoice.

Mike Faust

Mike Faust is a senior consultant/analyst for Retail Technologies Corporation in Orlando, Florida. Mike is also the author of the books Active Server Pages Primer, The iSeries and AS/400 Programmer's Guide to Cool Things, JavaScript for the Business Developer, and SQL Built-in Functions and Stored Procedures. You can contact Mike at

MC Press books written by Mike Faust available now on the MC Press Bookstore.

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    SB_HelpSystems_WC_GenericDuring this webinar, you’ll learn basic tips, helpful tools, and integrated file system commands—including WRKLNK—for managing your IFS directories and Access Client Solutions (ACS). We’ll answer your most pressing IFS questions, including:

    • What is stored inside my IFS directories?
    • How do I monitor the IFS?
    • How do I replicate the IFS or back it up?
    • How do I secure the IFS?

    Understanding what the integrated file system is and how to work with it must be a critical part of your systems management plans for IBM i.


  • Expert Tips for IBM i Security: Beyond the Basics

    SB PowerTech WC GenericIn this session, IBM i security expert Robin Tatam provides a quick recap of IBM i security basics and guides you through some advanced cybersecurity techniques that can help you take data protection to the next level. Robin will cover:

    • Reducing the risk posed by special authorities
    • Establishing object-level security
    • Overseeing user actions and data access

    Don't miss this chance to take your knowledge of IBM i security beyond the basics.



  • 5 IBM i Security Quick Wins

    SB PowerTech WC GenericIn today’s threat landscape, upper management is laser-focused on cybersecurity. You need to make progress in securing your systems—and make it fast.
    There’s no shortage of actions you could take, but what tactics will actually deliver the results you need? And how can you find a security strategy that fits your budget and time constraints?
    Join top IBM i security expert Robin Tatam as he outlines the five fastest and most impactful changes you can make to strengthen IBM i security this year.
    Your system didn’t become unsecure overnight and you won’t be able to turn it around overnight either. But quick wins are possible with IBM i security, and Robin Tatam will show you how to achieve them.

  • How to Meet the Newest Encryption Requirements on IBM i

    SB PowerTech WC GenericA growing number of compliance mandates require sensitive data to be encrypted. But what kind of encryption solution will satisfy an auditor and how can you implement encryption on IBM i? Watch this on-demand webinar to find out how to meet today’s most common encryption requirements on IBM i. You’ll also learn:

    • Why disk encryption isn’t enough
    • What sets strong encryption apart from other solutions
    • Important considerations before implementing encryption



  • Security Bulletin: Malware Infection Discovered on IBM i Server!

    SB PowerTech WC GenericMalicious programs can bring entire businesses to their knees—and IBM i shops are not immune. It’s critical to grasp the true impact malware can have on IBM i and the network that connects to it. Attend this webinar to gain a thorough understanding of the relationships between:

    • Viruses, native objects, and the integrated file system (IFS)
    • Power Systems and Windows-based viruses and malware
    • PC-based anti-virus scanning versus native IBM i scanning

    There are a number of ways you can minimize your exposure to viruses. IBM i security expert Sandi Moore explains the facts, including how to ensure you're fully protected and compliant with regulations such as PCI.



  • Fight Cyber Threats with IBM i Encryption

    SB PowerTech WC GenericCyber attacks often target mission-critical servers, and those attack strategies are constantly changing. To stay on top of these threats, your cybersecurity strategies must evolve, too. In this session, IBM i security expert Robin Tatam provides a quick recap of IBM i security basics and guides you through some advanced cybersecurity techniques that can help you take data protection to the next level. Robin will cover:

    • Reducing the risk posed by special authorities
    • Establishing object-level security
    • Overseeing user actions and data access




  • 10 Practical IBM i Security Tips for Surviving Covid-19 and Working From Home

    SB PowerTech WC GenericNow that many organizations have moved to a work from home model, security concerns have risen.

    During this session Carol Woodbury will discuss the issues that the world is currently seeing such as increased malware attacks and then provide practical actions you can take to both monitor and protect your IBM i during this challenging time.


  • How to Transfer IBM i Data to Microsoft Excel

    SB_HelpSystems_WC_Generic3 easy ways to get IBM i data into Excel every time
    There’s an easy, more reliable way to import your IBM i data to Excel? It’s called Sequel. During this webinar, our data access experts demonstrate how you can simplify the process of getting data from multiple sources—including Db2 for i—into Excel. Watch to learn how to:

    • Download your IBM i data to Excel in a single step
    • Deliver data to business users in Excel via email or a scheduled job
    • Access IBM i data directly using the Excel add-in in Sequel

    Make 2020 the year you finally see your data clearly, quickly, and securely. Start by giving business users the ability to access crucial business data from IBM i the way they want it—in Microsoft Excel.



  • HA Alternatives: MIMIX Is Not Your Only Option on IBM i

    SB_HelpSystems_WC_GenericIn this recorded webinar, our experts introduce you to the new HA transition technology available with our Robot HA software. You’ll learn how to:

    • Transition your rules from MIMIX (if you’re happy with them)
    • Simplify your day-to-day activities around high availability
    • Gain back time in your work week
    • Make your CEO happy about reducing IT costs

    Don’t stick with a legacy high availability solution that makes you uncomfortable when transitioning to something better can be simple, safe, and cost-effective.



  • Node Webinar Series Pt. 1: The World of Node.js on IBM i

    SB Profound WC GenericHave you been wondering about Node.js? Our free Node.js Webinar Series takes you from total beginner to creating a fully-functional IBM i Node.js business application.
    Part 1 will teach you what Node.js is, why it's a great option for IBM i shops, and how to take advantage of the ecosystem surrounding Node.
    In addition to background information, our Director of Product Development Scott Klement will demonstrate applications that take advantage of the Node Package Manager (npm).
    Watch Now.

  • The Biggest Mistakes in IBM i Security

    SB Profound WC Generic The Biggest Mistakes in IBM i Security
    Here’s the harsh reality: cybersecurity pros have to get their jobs right every single day, while an attacker only has to succeed once to do incredible damage.
    Whether that’s thousands of exposed records, millions of dollars in fines and legal fees, or diminished share value, it’s easy to judge organizations that fall victim. IBM i enjoys an enviable reputation for security, but no system is impervious to mistakes.
    Join this webinar to learn about the biggest errors made when securing a Power Systems server.
    This knowledge is critical for ensuring integrity of your application data and preventing you from becoming the next Equifax. It’s also essential for complying with all formal regulations, including SOX, PCI, GDPR, and HIPAA
    Watch Now.

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  • Backup and Recovery on IBM i: Your Strategy for the Unexpected

    SB HelpSystems SC 5413Robot automates the routine tasks of iSeries backup and recovery, saving you time and money and making the process safer and more reliable. Automate your backups with the Robot Backup and Recovery Solution. Key features include:
    - Simplified backup procedures
    - Easy data encryption
    - Save media management
    - Guided restoration
    - Seamless product integration
    Make sure your data survives when catastrophe hits. Try the Robot Backup and Recovery Solution FREE for 30 days.

  • Manage IBM i Messages by Exception with Robot

    SB HelpSystems SC 5413Managing messages on your IBM i can be more than a full-time job if you have to do it manually. How can you be sure you won’t miss important system events?
    Automate your message center with the Robot Message Management Solution. Key features include:
    - Automated message management
    - Tailored notifications and automatic escalation
    - System-wide control of your IBM i partitions
    - Two-way system notifications from your mobile device
    - Seamless product integration
    Try the Robot Message Management Solution FREE for 30 days.

  • Easiest Way to Save Money? Stop Printing IBM i Reports

    SB HelpSystems SC 5413Robot automates report bursting, distribution, bundling, and archiving, and offers secure, selective online report viewing.
    Manage your reports with the Robot Report Management Solution. Key features include:

    - Automated report distribution
    - View online without delay
    - Browser interface to make notes
    - Custom retention capabilities
    - Seamless product integration
    Rerun another report? Never again. Try the Robot Report Management Solution FREE for 30 days.

  • Hassle-Free IBM i Operations around the Clock

    SB HelpSystems SC 5413For over 30 years, Robot has been a leader in systems management for IBM i.
    Manage your job schedule with the Robot Job Scheduling Solution. Key features include:
    - Automated batch, interactive, and cross-platform scheduling
    - Event-driven dependency processing
    - Centralized monitoring and reporting
    - Audit log and ready-to-use reports
    - Seamless product integration
    Scale your software, not your staff. Try the Robot Job Scheduling Solution FREE for 30 days.

  • ACO MONITOR Manages your IBM i 24/7 and Notifies You When Your IBM i Needs Assistance!

    SB DDL Systems 5429More than a paging system - ACO MONITOR is a complete systems management solution for your Power Systems running IBM i. ACO MONITOR manages your Power System 24/7, uses advanced technology (like two-way messaging) to notify on-duty support personnel, and responds to complex problems before they reach critical status.

    ACO MONITOR is proven technology and is capable of processing thousands of mission-critical events daily. The software is pre-configured, easy to install, scalable, and greatly improves data center efficiency.