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Choosing and Implementing an Encryption Solution

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Companies are now beginning to realize the importance of protecting all sensitive customer data. The only real way to protect your backups is through encryption. This article outlines what you need to look for when considering a backup encryption solution.

It's important to understand that the purpose of backup/archive encryption is to protect confidential data when it leaves the secure environment of the business on either backup tape or optical disc. Therefore, backup/archive encryption represents very different requirements from those of other internal security products designed for the network.

Basics

Backup tapes are produced for one reason: to allow you to easily restore your data within your service-level timeframes if the original is lost or corrupted. It is imperative that you take this into consideration when looking at any proposed solution. In a real DR crisis, any complexity or additional steps required when restoring your data must be minimized. In a crisis, your primary objective is to get the business back in operation; complexity must be reduced.

Once you decide that a solution is required in order to meet regulatory or good business governance requirements, a new set of questions must be addressed.

It may be that your company has a single platform environment, which could simplify the available options. Or you may be looking for a corporate-wide solution to cover a diverse heterogeneous environment. Whatever your environment, it is vital that you look at the full picture to avoid expensive and time-consuming mistakes. It is usually better to standardize on one solution for all platforms to save on training, support, and costs.

Once these questions have been addressed and the requirements understood, you must determine whether a software-only solution meets the requirement or the hardware route is the only acceptable solution. For details of the core differences between a software and hardware solution, see the table below. On the hardware front, there is a choice of where that hardware should reside and this is also covered below.

Software versus Hardware

Software
Hardware
Compression
Software often does not offer compression. The maximum speed achievable will be the native transfer rate of the drive as the drive will not be able to compress the encrypted data.
Hardware units—whether built into the drive or of an inline design—use hardware compression prior to encryption, so the effective transfer rates are maintained or, in some cases, improved upon.
Speed
Software compression relies upon the system processing power to do the work; this means the speed is dependent on the available system power and is affected by other processes running on the system.
Hardware compression is not system-reliant, and the transfer rates and backup times are able to be calculated.
Upgrades
Software normally involves several updates during the life of the system.
Hardware does not change even if the complete system or OS is changed.
Encryption Availability
Software encryption is not available for all systems.
Hardware encryption works on all system types.
Configuration
Some backup packages do not include encryption and therefore require a change of package and the associated configuration as well as setup and training time to learn the new packages.
Hardware encryption works on all backup packages without the need for any configuration changes.
Encryption Keys
With software encryption, the user key is kept on the system, so the system or network is open to attack.
With hardware tape encryption, the key can be kept in the device and so cannot be read from any external device.
Operating System
Software is normally restricted to a single operating system type.
Hardware is system-independent, so the same hardware can be used across many different platforms and operating system.
OS Upgrades
Software encryption usually needs to be upgraded (i.e., purchased again) when the OS is upgraded.
Hardware, being platform-independent, does not need to be changed ( i.e., no cost!).
Costs
Software is often low cost.
Hardware is normally the same cost whatever the OS, so it may appear expensive on small systems and less so on larger ones.
Library
Software costs are often based on the capacity of the attached library; if the library is upgraded, you often need to pay again for the software upgrade.
Hardware costs are fixed, whatever the size of the library or the amount of data to be protected.

 

What to Encrypt

Another issue that is often raised is whether to encrypt only the sensitive data (i.e., that which is covered by the various legislation) or to encrypt everything.

At first view, the concept of encrypting only the sensitive data appears to be very attractive and may offer a number of advantages. If you use a software solution, this method mitigates some of the downsides because it minimizes the amount of extra processing required by the system, and restoring the non-encrypted data is simpler. The downside is that someone has to make the decision as to what is sensitive and, more importantly, what is not. This of course is often very much a moving target. It is simple to understand that the company database needs to be secured when written to tape, but what about all those word processing and Excel spreadsheets? Ask the CEO of a major company if copies of his/her emails are sensitive just after they have been uploaded to the Web, and you can be sure that the CEO would have preferred that they had been kept confidential. If you are going to invest in a solution, why restrict it to only part of your information?

Another area of contention is when to implement a solution. Should you look at what is readily available and "field proven" or wait for the availability of the "ultimate solution" that the vendor assures you is going to be available "real soon"? If you are in the lucky position of having a representative development system where you can run exhaustive tests of the new solution as soon as it becomes available, waiting may be an option, but what about the risk you are running until it is implemented on the live systems?

From the beginning, it should be understood that although someone in the corporate entity has identified the requirement for encryption, there may be individuals within the business who will not understand the risks and will fight against any attempts to integrate a solution into the infrastructure. Why is this?

Many MIS departments see backup and archive as a non-productive activity that simply causes them extra work and headaches. Asking them to add what they see as an additional level of complexity into this environment will not go down well. They must meet existing SLAs and will not accept anything that could potentially increase their workload and impede their primary activity of delivering a service to customers.

Another potential issue is where the funding for such a project will come from. In businesses where the financing of such projects is centralized, this is not an issue; however, if the IT department is expected to use funds from its existing budget for something the financial department wants, you can expect some resistance.

Sometimes the resistance is because the IT group didn't get asked to evaluate a product or solution but was simply told by corporate that this is what they will be implementing. This is seen as a reflection on the professional expertise and again can add unexpected complications.

Existing Tapes

A vital point to consider is what to do with the existing pool of tapes used for backups and archives. It is likely that the rationale behind encrypting backup tapes will require that tapes written prior to the implementation of the encryption solution also be encrypted. How can this task be carried out? What extra facilities will be required? Do you have staff available to carry out what might be a considerably time-consuming operation?

If the plan is to move to a new device such as the LTO-4, is it possible to reuse the existing media, or do you have to copy old tapes onto new media and then destroy the old media? If the plan is to use new media, is there a budget to cover this additional cost, or has it been overlooked?

We are all aware that staff costs for storage management exceed the costs of the actual storage, so any new solution must not add extra work and costs for the staff managing the systems. A simple solution that requires no changes to the existing procedures or infrastructure and has no training costs in time or money may be less costly in the long term than an apparently cheaper solution that requires continual monitoring and operational input.

Are you thinking of delaying implementing a solution simply because the present system is going to be replaced in the next 12 to 18 months? By carefully selecting a solution that can be migrated to the new system, you can ensure you are safe for the whole period, not just when the new system is delivered.

IBM has announced its intention to deliver a number of security features in i5/OS V6R1 when it delivers in 2008, but can you wait until then to cover your identified security weakness? The solution that you implement on your present OS level can still be fully used when V6R1 is released. An external hardware solution with dedicated compression and encryption engines will not suffer from the problems and complexities that software such as those in V6R1 may suffer from. It also can be the case that the original marketing statements are simply what is intended; what is actually delivered may not have all the expected features!

The DR Implications

It is often overlooked that one of the main reasons you run regular backups is to ensure that you are able to bring up the systems required to keep the company in business in a major disaster situation. Any good tape encryption solution must be such that it does not hinder or overcomplicate this already stressful operation.

We all presume that it will never happen to us, but it does! It might be a hurricane, a flood, a fire, or an earthquake, but the result is the same: You need to restore your business data onto a new system in order to get your business back up and trading. Statistics show that if you fail to do this in a timely manner, the result 80 percent of the time is the total collapse of your business.

Be cautious against choosing a solution that's over-complex, needs specialists to install on the DR site, or has a difficult key-management system. All of these will hinder the restore process and seriously impact your company's ability to survive a disaster.

Where Should a Hardware Solution Reside?

There are three approaches to where a hardware solution can sit: in the server, on the drive, or in the layer between the two.

Hardware Built into the Server

When encryption is built into the server, it is very system-dependant and, by the nature of the beast, will be very disruptive to install. Normally, this type of encryption is designed and manufactured by system vendors, so it will have the benefits of their support and maintenance packages and may be guaranteed to be compatible with future OS upgrades.

The downside of using a server-based solution is that it must also reside in any DR or development systems in order to be utilized for DR or development. This is likely to add a significant financial impact to such a project, and the disruptive nature of installing such a solution can cause substantial headaches. It also should be understood that some of these solutions use the system processors to do some of the work, so they can have an impact on overall system performance when being used.

With host-based encryption using a standard encryption card, any user who has decided to implement the same methodology will have exactly the same physical hardware as you.

Built into the Drive

At this time, there are only a limited number of truly integrated drive-based solutions on the market, and these are new and, so far, unproven. Most solutions are limited to a new media type in order to allow encryption, although they do read earlier media types and in some cases can also write unencrypted data to these media types.

All of these drives store the key externally and require external methods of controlling the encryption. The whole system's security is based on that single key as the drives are standard; hence, key management of such a product is of paramount importance.

Again, as with host-based encryption using a standard encryption card, any user who has decided to implement the same methodology will have exactly the same physical hardware as you.

Inline Appliance

These devices are normally the simplest to install and cause the least disruption as there should be no changes to the operating system and no new drivers to add because the drive type is unchanged, and the keys can be securely loaded into the appliance, which needs no network connection to the system so is inherently more secure. These systems are transparent, so they can be used on different system types and drives and can be rolled out across a heterogeneous environment very easily. If a move to another system is needed, there is no need to decrypt the data before it can be moved as the same appliance will be used to read the data on the new system that was used to write it on the original one. These solutions also offer the easiest use in a DR situation and are ideal for use when the DR site is a shared facility because their very short installation time allows them to be added only when needed.

Different but Better

In conclusion, it's clear that this new area of security has different requirements and issues compared with network security products and solutions, but with good planning and understanding, this solution need not be difficult to implement.

Paul Howard
Paul Howard is a security consultant for BOSaNOVA, Inc., a leading developer of security solutions, enterprise-class thin clients, and iSeries connectivity products. Paul is a veteran of the storage and encryption industry who, before designing BOSaNOVA's Q3 and Q3i storage encryption appliances, worked for numerous defense-related contractors on storage solution technologies. For more information on BOSaNOVA's security solutions, visit http://www.theq3.com/ or contact Paul at paul@bosanova.net.
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    SB PowerTech WC GenericA growing number of compliance mandates require sensitive data to be encrypted. But what kind of encryption solution will satisfy an auditor and how can you implement encryption on IBM i? Watch this on-demand webinar to find out how to meet today’s most common encryption requirements on IBM i. You’ll also learn:

    • Why disk encryption isn’t enough
    • What sets strong encryption apart from other solutions
    • Important considerations before implementing encryption

     

     

  • Security Bulletin: Malware Infection Discovered on IBM i Server!

    SB PowerTech WC GenericMalicious programs can bring entire businesses to their knees—and IBM i shops are not immune. It’s critical to grasp the true impact malware can have on IBM i and the network that connects to it. Attend this webinar to gain a thorough understanding of the relationships between:

    • Viruses, native objects, and the integrated file system (IFS)
    • Power Systems and Windows-based viruses and malware
    • PC-based anti-virus scanning versus native IBM i scanning

    There are a number of ways you can minimize your exposure to viruses. IBM i security expert Sandi Moore explains the facts, including how to ensure you're fully protected and compliant with regulations such as PCI.

     

     

  • Fight Cyber Threats with IBM i Encryption

    SB PowerTech WC GenericCyber attacks often target mission-critical servers, and those attack strategies are constantly changing. To stay on top of these threats, your cybersecurity strategies must evolve, too. In this session, IBM i security expert Robin Tatam provides a quick recap of IBM i security basics and guides you through some advanced cybersecurity techniques that can help you take data protection to the next level. Robin will cover:

    • Reducing the risk posed by special authorities
    • Establishing object-level security
    • Overseeing user actions and data access

     

     

     

  • 10 Practical IBM i Security Tips for Surviving Covid-19 and Working From Home

    SB PowerTech WC GenericNow that many organizations have moved to a work from home model, security concerns have risen.

    During this session Carol Woodbury will discuss the issues that the world is currently seeing such as increased malware attacks and then provide practical actions you can take to both monitor and protect your IBM i during this challenging time.

     

  • How to Transfer IBM i Data to Microsoft Excel

    SB_HelpSystems_WC_Generic3 easy ways to get IBM i data into Excel every time
    There’s an easy, more reliable way to import your IBM i data to Excel? It’s called Sequel. During this webinar, our data access experts demonstrate how you can simplify the process of getting data from multiple sources—including Db2 for i—into Excel. Watch to learn how to:

    • Download your IBM i data to Excel in a single step
    • Deliver data to business users in Excel via email or a scheduled job
    • Access IBM i data directly using the Excel add-in in Sequel

    Make 2020 the year you finally see your data clearly, quickly, and securely. Start by giving business users the ability to access crucial business data from IBM i the way they want it—in Microsoft Excel.

     

     

  • HA Alternatives: MIMIX Is Not Your Only Option on IBM i

    SB_HelpSystems_WC_GenericIn this recorded webinar, our experts introduce you to the new HA transition technology available with our Robot HA software. You’ll learn how to:

    • Transition your rules from MIMIX (if you’re happy with them)
    • Simplify your day-to-day activities around high availability
    • Gain back time in your work week
    • Make your CEO happy about reducing IT costs

    Don’t stick with a legacy high availability solution that makes you uncomfortable when transitioning to something better can be simple, safe, and cost-effective.

     

     

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  • Backup and Recovery on IBM i: Your Strategy for the Unexpected

    SB HelpSystems SC 5413Robot automates the routine tasks of iSeries backup and recovery, saving you time and money and making the process safer and more reliable. Automate your backups with the Robot Backup and Recovery Solution. Key features include:
    - Simplified backup procedures
    - Easy data encryption
    - Save media management
    - Guided restoration
    - Seamless product integration
    Make sure your data survives when catastrophe hits. Try the Robot Backup and Recovery Solution FREE for 30 days.

  • Manage IBM i Messages by Exception with Robot

    SB HelpSystems SC 5413Managing messages on your IBM i can be more than a full-time job if you have to do it manually. How can you be sure you won’t miss important system events?
    Automate your message center with the Robot Message Management Solution. Key features include:
    - Automated message management
    - Tailored notifications and automatic escalation
    - System-wide control of your IBM i partitions
    - Two-way system notifications from your mobile device
    - Seamless product integration
    Try the Robot Message Management Solution FREE for 30 days.

  • Easiest Way to Save Money? Stop Printing IBM i Reports

    SB HelpSystems SC 5413Robot automates report bursting, distribution, bundling, and archiving, and offers secure, selective online report viewing.
    Manage your reports with the Robot Report Management Solution. Key features include:

    - Automated report distribution
    - View online without delay
    - Browser interface to make notes
    - Custom retention capabilities
    - Seamless product integration
    Rerun another report? Never again. Try the Robot Report Management Solution FREE for 30 days.

  • Hassle-Free IBM i Operations around the Clock

    SB HelpSystems SC 5413For over 30 years, Robot has been a leader in systems management for IBM i.
    Manage your job schedule with the Robot Job Scheduling Solution. Key features include:
    - Automated batch, interactive, and cross-platform scheduling
    - Event-driven dependency processing
    - Centralized monitoring and reporting
    - Audit log and ready-to-use reports
    - Seamless product integration
    Scale your software, not your staff. Try the Robot Job Scheduling Solution FREE for 30 days.

  • ACO MONITOR Manages your IBM i 24/7 and Notifies You When Your IBM i Needs Assistance!

    SB DDL Systems 5429More than a paging system - ACO MONITOR is a complete systems management solution for your Power Systems running IBM i. ACO MONITOR manages your Power System 24/7, uses advanced technology (like two-way messaging) to notify on-duty support personnel, and responds to complex problems before they reach critical status.

    ACO MONITOR is proven technology and is capable of processing thousands of mission-critical events daily. The software is pre-configured, easy to install, scalable, and greatly improves data center efficiency.